Rental Conditions
What To Know
Deposit
$100 non-refundable deposit. 50% of the remaining balance is due 30 days before the event, with the remainder due at least 10 working days before the scheduled event. Until the Museum of the Albemarle receives the rental application/contract and deposit, the date remains open to another party to rent.
Setup and Takedown
Charges include a 4-hour time block, including setup and takedown time, and museum staff to oversee the museum and cleaning. Example: Your scheduled event is allotted 4 hours in total. However, you are allowed an additional 4 hours (only) for setup, takedown, and event cleanup—a further $100 per hour charge for exceeding contracted time. Any extra must be approved before the event.
Cleaning
The rental group and/or caterer are responsible for setting up, breaking down, and cleaning all rented areas, including removing food and beverages and cleanup within the contracted rental period. Renters are responsible for ensuring the Museum of the Albemarle's premises are restored to their original condition after the event's conclusion.
Catering
All food must be provided by a Health Department inspected, insured, and permitted caterer or food-service provider. An exception can be allowed for cakes.
Guided Tours
Tours and special exhibits by museum staff can be arranged for your guests. This service is subject to availability and requires at least a 4-week notice.
Museum Gift Shop
The Museum Gift Shop can be opened during your event. This complimentary service is subject to availability and requires at least four weeks' notice.
Promotion
All invitations or announcements about your event must be approved by designated Museum of the Albemarle staff before printing and subsequent distribution. This ensures the quality of the Museum of the Albemarle's name and the accuracy of the information related to your event.
Audiovisual Equipment
Lectern and Microphone (No Charge). All other audiovisual equipment will be charged a flat rate for usage. (Note: The renter is responsible for ensuring that outside audiovisual equipment is compatible with the museum's equipment.)